{"id":6885,"date":"2020-09-04T10:59:28","date_gmt":"2020-09-04T10:59:28","guid":{"rendered":"https:\/\/demo-import.loc\/?page_id=6885"},"modified":"2025-02-03T15:28:19","modified_gmt":"2025-02-03T09:58:19","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/ascent-hr.com\/en-ae\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\t\t
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Privacy Policy\n<\/h1><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Purpose<\/h3>\n
This privacy policy is issued by Ascent HR Technologies Private Limited (formerly known as Ascent Consulting Services Pvt. Ltd.), delivering Human Resource Information Systems, Payroll and Compliance Services to its clients globally. Ascent HR Technologies Private Limited(referred to as AscentHR) is committed to ensure data confidentiality and privacy of its customers. To ensure this, we have our own data center which meets all Tier-3 standards and is managed by an in-house team. Service availability and continuity is supported with a robust and well-established disaster recovery and business continuity plan. Services are delivered as SaaS. Our clients and their employees access the website hosted in our data center.<\/div>\n<\/article>\n
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Definitions<\/h3>\n
Data<\/b>
Information collected in soft copies or hard copies to process<\/div>\n
\u00a0<\/div>\n
Website<\/b>
Internet facing application accessible to clients of AscentHR & their employees with valid credentials<\/div>\n
\u00a0<\/div>\n
System<\/b>
All other information systems like business applications, Mail, SFTP, API Service made available to AscentHR clients and their employees<\/div>\n<\/article>\n
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Data Protection Principle<\/h3>\n
AscentHR\u2019s data protection is customer centric and is driven by a strong leadership vision. We are committed to protect and process the data in accordance with its responsibilities under the Information Technology Act 2008, India & EU GDPR. We are obliged to provide clear and transparent information about our data processing activity. This is provided by this privacy policy and related communications we may send you.<\/div>\n<\/article>\n
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Information collected<\/h3>\n
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AscentHR delivers \u201cHR Information Systems\u201d in the SaaS model. We offer \u201cPayroll Processing and Compliances\u201d as Management Services. The type of information collected is based on the custom service agreements. While delivering these services we collect, store, and process client \u201cPersonally Identifiable Information\u201d (PII) & \u201cPayroll Related Financial Information\u201d:<\/p>\n

\u2022 The PII information comprises of client employee ID, Name, Date of Birth, Father\/Guardian Name, Gender, Bank Account Details, Nomination & Dependent Details, PF, ESI Numbers, Phone Number, Education & Skills and Ethnicity & Religion. The other generic Personal Information collected are IP Address, Country Code, Unique ID, date and time stamps.<\/p>\n<\/div>\n

\u00a0<\/div>\n
\u2022 Payroll related financial information includes employee PAN number, wage details, tax computations, statutory deductions, gross and net payment.<\/div>\n
\u00a0<\/div>\n
\u2022 We collect minimal client information such as client name, TAN number, and address to generate statutory reports<\/div>\n<\/article>\n
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Quality Assurances<\/h3>\n
AscentHR has implemented ISO Standards in Quality Assurances. We have implemented ISO 9001 for over 10 years and our internal Quality Assurance process are audited and certified by TUV Nord.<\/div>\n<\/article>\n
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Data Security & Privacy<\/h3>\n
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We have implemented best of the industry practices in information security. We have implemented ISO 27001 by TUV Nord. We have been audited for SSAE 18 Type II (SOC1 & SOC2) controls. We have implemented these standards over 10 years. We are compliant with GDPR.\u00a0We have ensured robust network & system security, by ensuring minimum and needful exposure to public internet and ensured encryption of data in Transit and at Rest. International standards & practices are implemented and validated by Third party Vulnerability Assessments & Penetration Test. However, these measures do not guarantee that your information will not be accessed, disclosed, altered or destroyed by breach of such firewalls and secure server software. On receipt of formal written complaint, we shall intimate the respective client and take appropriate due diligence process as required under the agreed service agreement.\u00a0As a service organization, we are audited by CPA for design & operating effectiveness of controls as per SOC1 & SOC standards.<\/p>\n

\u2022 Information is collected for specified, explicit, and legitimate purposes according to the defined scope of work, which minimises the possible use of inaccurate, incomplete or outdated data<\/p>\n<\/div>\n

\u00a0<\/div>\n
\u2022 Access to data is controlled and is limited to authorized personnel by policies, procedures, and system design<\/div>\n
\u00a0<\/div>\n
\u2022 As part of our compliance service delivery requirement, upon client consent, we may have to disclose information to government body to submit statutory compliances like PF, ESI, PT, LLC.<\/div>\n
\u00a0<\/div>\n
\u2022 We do not sell, trade, rent or share your personal information to any third party without your consent<\/div>\n
\u00a0<\/div>\n
\u2022 User access is limited to the specific data required for their immediate task and for the specific duration of the task.<\/div>\n
\u00a0<\/div>\n
\u2022 Establish logs and audit trails to identify users and third parties that receive personal data.<\/div>\n
\u00a0<\/div>\n
\u2022 AscentHR has appropriate technical and organisational measures in place to ensure personal data is protected from unauthorised access, unlawful processing, accidental loss or destruction of, or damage to personal data (including the vetting of staff).<\/div>\n
\u00a0<\/div>\n
\u2022 AscentHR ensures effective physical security controls to Site storing & processing data<\/div>\n
\u00a0<\/div>\n
\u2022 AscentHR identifies security breaches or unauthorised disclosures of personal data and shall notify the affected parties<\/div>\n
\u00a0<\/div>\n
\u2022 The data shall only reside in countries specified in the agreement and shall not be transferred or transmitted outside the geography specified in the agreement<\/div>\n
\u00a0<\/div>\n
\u2022 AscentHR does not track activities or collect data from persons under age of 18 years.<\/div>\n
\u00a0<\/div>\n
\u2022 We shall not erase data without the consent of the client<\/div>\n<\/article>\n
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Third party<\/h3>\n
AscentHR may hire a vendor as In-country partners or Lodgement Partners to get regional support. AscentHR shall conduct vendor due diligence and share details to its client in advance. All vendors shall sign a Non-disclosure agreement with AscentHR. AscentHR shall minimize the access to data, according to the scope of services.<\/div>\n<\/article>\n
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Access to Site<\/h3>\n
The service deliverables is a managed system. User activation process is facilitated by AscentHR Internal Team or an authorized client personnel. There is no option for online registration or de-registration of the end user. According to the process cycle, user accounts are created by authorized personnel at AscentHR or Client. An invitation mail is sent to employees for One-time registration & activation. Employee de-activation is also a process controlled & managed services, where record is de-activated after a mutual consent and signoff between authorized personnel.<\/div>\n<\/article>\n
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Support<\/h3>\n
Employees can ask for support on the portal query module and get support from designated support team. Support query may include clarification on data, values computed or clarifications.
\u2022 \u201cHuman Resource Information Systems\u201d (HRIS) is a self-driven system and employee queries are forwarded to the client\u2019s HR Team.<\/div>\n
\u2022 Payroll & Compliance support is forwarded to AscentHR\u2019s authorized internal team.<\/div>\n<\/article>\n
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Employee Self Service<\/h3>\n
Employees can reset their password using the provided features to reset their password or contact the web query based Help Desk for login Support.<\/div>\n<\/article>\n
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Use of Cookies<\/h3>\n
We do not use any cookies to store data. Using cookies will prevent loss of data due to vulnerabilities at the end point.<\/div>\n<\/article>\n
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Integration to External Links<\/h3>\n
We do not implement links to any other third party sites and services.<\/div>\n<\/article>\n
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Change to Privacy Policy<\/h3>\n
AscentHR reserves the right to change its privacy policy & its terms of service any time. You will be notified by mail for significant changes to the policy. We recommend you to visit our website and view this policy periodically.<\/div>\n<\/article>\n
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Data Protection Officer<\/h3>\n
\n

Ascent HR Technologies Private Limited<\/p>\n

(formerly known as Ascent Consulting Services Pvt. Ltd.)<\/p>\n

Maruthi Chambers, 3rd Floor
Survey No: 17\/4C, 9C, Roopena Agrahara,
Hosur Road, Bangalore – 560 068
Phone:<\/strong> +918040099500 Ext: 3029
Site:<\/strong> www.ascent-hr.com<\/a>
E-mail:<\/strong> enquiry@ascent-hr.com<\/p>\n<\/div>\n<\/article>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

Privacy Policy Purpose This privacy policy is issued by Ascent HR Technologies Private Limited (formerly known as Ascent Consulting Services Pvt. Ltd.), delivering Human Resource Information Systems, Payroll and Compliance Services to its clients globally. Ascent HR Technologies Private Limited(referred to as AscentHR) is committed to ensure data confidentiality and privacy of its customers. To<\/p>\n","protected":false},"author":2,"featured_media":20255,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-6885","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"\nPrivacy Policy - AscentHR<\/title>\n<meta name=\"description\" content=\"Discover our comprehensive privacy policy at Ascent HR. Learn how we handle your data and protect your privacy. 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